Getting the Most Out of Your Board Meeting

To get the most value from your board meeting demands that you design discussions that will elicit commitment and leadership. The majority of your meeting should be spent deliberating strategies and approving plans for actions, which is exactly what board members are there for and what their various skills are most useful for.

Start the board meeting at the right time to honor fellow members’ busy schedules. Beware of letting committee reports run long since this could impede the rest of the agenda. The chair should go over the main points of the minutes from the last meeting and the board report before getting into new items to keep everyone on the same page.

Distribute your board materials in time so directors can look over them before the meeting. But not too early or the information is likely to become outdated. The ideal time to distribute board materials is two or three days prior the board meeting. This gives directors enough click to investigate about the virtual data room advantage time to read through. A consistent preparation provides board members with the tools they require to focus on governance and allows them to attend meetings. Utilize a collaboration tool to review and edit board documents. This will allow the entire team to review and edit documents even after they’ve been shared. This way any changes are immediately shared with all members, which keeps everyone on the same page.